Administrative Assistant

CTD Lifestyle Management Services is a leading provider of premium lifestyle management solutions. We specialize in delivering exceptional services to our esteemed clients, helping them achieve their personal and professional goals while enjoying a balanced and fulfilling lifestyle.With a global presence spanning five hubs and more than 60 local offices, our agency is deeply rooted in diverse communities worldwide, fostering an extensive network of invaluable connections. This ensures that our discerning Private and Corporate Members receive expert, personalized service for every request, whether practical or aspirational. Comprehending the intricacies of our Members' lifestyles allows us to craft meaningful and unique experiences. Our team of global specialists operates seamlessly in over 25 languages, providing around-the-clock support 365 days a year.

Role overview:

Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities and supporting the finance manager.

• Organize and schedule appointments.
• Schedule meetings and take detailed minutes.
• Assist in the preparation of regularly scheduled reports such as but not limited to weekly finance and commission reports.
• Develop and maintain a filing system.
• Submit and reconcile expense reports.
• Liaise with executive to handle requests and queries from senior managers.
• Managing email, Google Cal, Shared Drives, CEO's agenda.
• Support functions such as invoicing, receivables, payables and weekly reporting on commissions etc. and work closely with the finance manager.

Key Skills & Traits:

• Proven experience as an Administrative Assistant, Virtual Assistant or Office Admin Assistant.
• Knowledge in bookkeeping, invoicing and balance sheet.
• Knowledge of office management systems and procedures.
• Proficiency in Google tools such as drive, calendar, gmail, word, sheet and Zoho CRM system.
• Excellent time management skills and the ability to prioritize work.
• Attention to detail and problem solving skills.
• Excellent English written and verbal communication skills.
• Strong organizational skills with the ability to multi-task.

Work Hours:

A 20-hour workweek. Hours may increase depending on the need of the business.

How to apply:

Please send your CV and a short 3-minute video introduction in English consisting of the below requested information:

• Why are you interested in this position?
• What do you know about our company?
• What is your ideal work environment?
• What are your strengths and weaknesses?
• Where do you see yourself in five years?

Please send your CV and the video to info@ctd.ae